Dear Member of the European Chamber Pearl River Delta,
Every year, each Chapter of the European Chamber is required to elect its local Board. The Board consisting of 5 delegates from member companies, represents the other members and speaks on behalf of them on all occasions, especially during meetings with the Chinese authorities. You will find more information about their role and their responsibility in this file (job_description_for_local_board_member).
To gain the better results, it is crucial for you, as a member of the European Chamber PRD Chapter, to have dedicated representatives, actively contributing to the strategy of the Chapter locally.
I would like to invite you to the annual Board Elections 2009 of the European Union Chamber of Commerce in China Pearl River Delta Chapter, which will be held on
Thursday 16th April 2009, 11:30 am
For all members who cannot attend the election in Guangzhou, especially the Shenzhen members, please be kindly reminded to send a proxy. In order to offer you the chance to meet the newly elected Board and interact with them, we will organise an evening cocktail event at the same date of the Election at the Shangri-la Shenzhen.
This meeting not only allows you to speak and elect the most suitable candidates, but also leaves plenty of time to get to know the Board members personally and learn about how they want to be involved.
The meeting will also review the 2008 activities and provide an outlook for 2009.
During the meeting, elections for the posts of the Chairman of the Board (1), and Board members (4) will be conducted. The Secretary General of the European Chamber is the Returning Officer for the elections.
DOCUMENTATION
The following important documents concerning this meeting are attached here (Please click on the links to download):
• prd_agenda
• prd_election_notice
• prd_nomination_form_2009
• prd_proxy_form_2009_-_updt_23mar09
• Bye-Law No.1 and Abstract of Articles of Association of the European Union Chamber of Commerce in China
The Agenda and Election notice outline the planned schedule for the meeting, and the procedures for the elections that will be held on that day. The Bye-laws concerning the Chamber's election process and its Articles of Association are also attached here for your reference.
Please note:
• Should you wish to nominate a candidate for the positions of Chairman of the Board or Board members, please fill out the Nomination form and return it to the Chamber by April 9th, 2009 (closure of nomination April 9th 2009 at 12pm).
• If you are not able to attend, but would like to delegate your vote to another member, please fill out the Proxy form and return it to the Chamber by April 13th, 2009, at 12pm.
REGISTRATION
To register to attend the PRD Board election, please confirm your participant by email to Ms. Simmi Huang at shuang@euccc.com.cn. Please note that this meeting is open to members only, and due to the limited availability of seating, the number of attendees per member company is restricted to a maximum of two.
Should you have any questions, please feel free to contact Simmi Huang at shuang@euccc.com.cn.
All members are invited to this PRD Election, but only those companies who are ‘Corporate/Individual Members’ for year 2009 are eligible to vote. If you are unsure about your status with the European Chamber, please contact Catherine Wang at 020 3801 0269 for more details.