The European Union Chamber of Commerce in China cordially invites you to attend the Annual General Meeting 2011 (AGM) and to cast your vote in the election of this year’s Chamber leadership.

The AGM, which will be held at 5pm, Monday 25th April at the Kempinski Hotel, is particularly important as members will select a number of new representatives onto the Executive Committee, including a new President.

Your vote is important!

Here is the final list of validly nominated candidates:  

The President, Vice Presidents and Treasurer will be the voice of European Chamber members over the next 12 months, representing your interests in our communications with government, media and the public.

As such, you are strongly encouraged to attend the AGM and participate in the voting. (If you cannot attend the meeting but would like to vote in the election, please see below for more information on Proxy Voting.)

The Ambassador of the Delegation of the European Union to China, Mr. Markus Ederer will give the opening remarks.

It will be a great opportunity for all our members, old and new, to get to know each other and our newly elected Executive Committee.

Date & Venue:
Monday 25th April, 2011, 5:00pm
Kempinski Hotel
Beijing Room, 2nd Floor
50 Liangmaqiao Road
Chaoyang District, Beijing

Registration
Note: Advance registration is essential. Ballot papers will only be issued to members who register in advance and whose membership fees are paid up to date. If you are unsure about your status with the European Chamber, please contact your local membership office for more details.

To register to attend the AGM, please click here to register online. Please note that this meeting is open to members only, and due to the limited availability of seating in the meeting room, the number of attendees per member company is restricted to a maximum of two. Each member company may only register for one vote.

Proxy Voting: If you are not able to attend, but would like to delegate your vote to another member, please fill out the AGM Proxy form and return it to the Chamber by 20th April, 2011. For more information about proxy voting, please contact Penny Zhang at pzhang@europeanchamber.com.cn / 010 6462 2066 ext. 59.

Important Documents: The following important documents concerning this meeting are attached here (Please click on the links to download):
• Draft Agenda 

• Election Notice
• AGM proxy Form
• Bye-Law No.1 and Abstract of Articles of Association of the European Union Chamber of Commerce in China

The Draft Agenda and Election notice outline the planned schedule for the meeting, and the procedures for the elections that will be held on that day. The Bye-laws concerning the Chamber's election process and its Articles of Association are also attached here for your reference.

The meeting will also consider the Annual Report from the President, the Annual Report of the Chairpersons of the Working Groups and the Annual Report of the Treasurer for the year ending 31st December, 2010.

The Ambassador of the Delegation of the European Union to China, Mr. Markus Ederer, has appointed Ms. Marianne Gumaelius, Head of Trade & Investment Section of the Delegation of the European Union to China and Mongolia for the elections.

Should you have any questions, please feel free to contact Penny Zhang at pzhang@europeanchamber.com.cn / 010 6462 2066 ext. 59

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