Dear Member of the European Chamber Pearl River Delta,

Every year, each Chapter of the European Chamber is required to elect its local Board. The Board consists of delegates from member companies. The Board represent the other members and speaks on behalf of them on all occasions, especially during meetings with the Chinese authorities. You will find more information about their role and their responsibility in this file (2011_rr_of_local_board_member).

To gain the better results, it is crucial for you, as a member of the European Chamber PRD Chapter, to have dedicated representatives, actively contributing to the strategy of the Chapter locally.

The nomination period is open for the positions of Pearl River Delta Chairman of the Board (1) and for Board positions (6) of the European Union Chamber of Commerce in China, PRD Chapter for the 2011/2012 term. 

The appointed representatives of all current “Corporate Member” companies of the European Chamber – i.e. European companies with operations in China – in good standing are eligible to stand for election. (Full details on eligibility can be found in the Articles of Association and Bye-Laws, which can be downloaded below.) 

Nominations remain open until 13th April, 2011, 12pm. Elections will take place on April 21st, 2011.

Completed nomination forms should bear the signatures of a Proposer and a Seconder, themselves representatives of “corporate member” companies of the European Chamber in good standing.

The President of the European Chamber, Mr Jacques de Boisséson, has appointed Mr. Dirk Moens, European Chamber Secretary General as the Returning Officer for the elections.

I would like to invite you to the annual Board Elections 2011 of the European Union Chamber of Commerce in China Pearl River Delta Chapter, which will be held on

Thursday 21st April 2011, 11:30 am
PEARL RIVER DELTA BOARD ELECTION
in Guangzhou

This meeting not only allows you to speak and elect the most suitable candidates, but also leaves plenty of time to get to know the Board members personally and learn about how they want to be involved. The meeting will also review the 2010 activities and provide an outlook for 2011.

Election Schedule

13th April, 2011, 12pm: Nominations Close
13th April, 2011: List of Candidates Circulated to European Chamber Members
21st April, 2011: Board Election

Important Documents

The following important documents concerning this meeting are attached here (Please click on the links to download):
• prd_election_notice_2011
• prd_nomination_form_2011
• prd_proxy_form_2011
• election_bye_laws
The Agenda and Election notice outline the planned schedule for the meeting, and the procedures for the elections that will be held on that day.

Please note:

• Should you wish to nominate a candidate for the positions of Chairman of the Board or Board members, please fill out the prd_nomination_form_2011 and return it to the Chamber by April 13th, 2011 (closure of nomination April 13th 2011 at 12pm (noon).
• If you are not able to attend, but would like to delegate your vote to another member, please fill out the prd_proxy_form_2011 and return it to the Chamber by April 20th, 2011 at 6pm.

Agenda

11:30 - 12:00 Registration
12:00 - 12:05 Opening Speech by Francine Hadjisotiriou, General Manager
12:05 - 12:15 Report by Alberto Vettoretti, current Chair of the European Chamber
                       Pearl River Delta Chapter Board 
12:15 - 12:20 Election procedural remarks by Dirk Moens, Secretary General and
                      Returning Officer
12:20 - 12:50 Short hustings by each candidate (Questions & Answers)
12:50 - 13:00 Election: a. casting of votes/results for chair b. casting of votes/results
                      for Board Members
13:00 -13:10 Closing remarks by elected Chair
13:10 -14:00 Luncheon

Registration

To register to attend the PRD Board election, please confirmation your participation by email to Nancy at gz.intern@euccc.com.cn. Please note that this meeting is open to members only, and due to the limited availability of seating, the number of attendees per member company is restricted to a maximum of 1 for free; additional staff of member companies who would like to join will be charged for the lunch.
Should you have any questions, please feel free to contact Linda Li at lli@euccc.com.cn.

FOR MEMBERS WHO CANNOT ATTEND THE ELECTION IN GUANGZHOU:

For all members who cannot attend the election in Guangzhou, especially the Shenzhen members, please be kindly reminded to send a proxy.
Have your say. Please vote!
In order to offer you the chance to meet the Board and interact with them, we have organised a cocktail event, the same evening of the Election.
Please register to Ms. Candice Jin at prd@euccc.com.cn.

Thursday 21st April 2011, 6:30 pm
THE PEARL RIVER DELTA BOARD MEET THE SHENZHEN MEMBERS
& Members Speed Meeting
5-star hotel, Shenzhen

Best regards,
Dirk Moens                    Francine Hadjisotiriou
Secretary General           General Manager Pearl River Delta

Event Terms & Conditions

Please note that, though all are welcome to attend our events, we strongly recommend that you register via email with us in advance so that we can keep you updated on any changes in the event schedule. From time to time, due to unforeseen circumstances we need to change the time or venue of an advertised event. So please do let us know by registering online if you plan to attend an event so that we can keep you informed.

To register for this event please register via email to Ms. Nancy Niu at gz.intern@euccc.com.cn by 20th April. Please note that we will send you a registration confirmation. We require 24 hours notice for cancellations. For any further enquiries or registration, please contact us at prd@euccc.com.cn
Fees will be collected in cash at the entrance. 

Please be advised that the media is normally allowed to attend all EUCCC public events unless otherwise stated, on the condition that no one attending these events quotes participants by name (the "Chatham House Rules").

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