The European Chamber Southwest Chapter is very delighted to invite you to our 2013 Annual General Meeting, which will take place on the 17th April (Wednesday) in Crowne Plaza Chengdu City Center.
We will be joined by Mr. Adam Dunnett, Secretary General from our Beijing chapter who will oversee the election.
The election to fill the following positions:
- Southwest Chapter Chairman / VP-designate for the Executive Committee & local Chairman (1 position)
- Chongqing Representative (1 position)
- Southwest Chapter Board Member (4 positions)
Agenda:
17h45 - 18h30: Reception
18h30 - 18h45: Chairman's speech on 2012 achievements
18h45 - 19h00: Election procedural remarks by the Returning Officer
19h00 - 19h20: Short campaign speech by Candidates (2 minutes each); Questions & Answers
19h20 - 19h30: The election
19h30 - 19h45: Concluding remarks by the elected Chairman
19h45 - 22h00: Dinner & networking
Price: 1 free ticket for each member company, RMB 300 for additional tickets, buffet included
ELECTION NOTICE
I have been appointed Returning Officer for the Southwest Chapter Election of the European Union Chamber of Commerce in China which will be held on Wednesday 17th April 2013.
I hereby give notice of election to fill the following positions:
- Southwest Chapter Chairman / VP-designate for the Executive Committee & local Chairman (1 position)
- Chongqing Representative (1 position)
- Southwest Chapter Board Member (presently 4 positions)
Nominations:
In accordance with clause 10.1 of the Articles of Association and Bye-law No.1 “Electoral Standing Orders”, I declare that nominations for these positions should be made in writing to Chamber office (by email to chengdu@europeanchamber.com.cn, or by mail to Room 04-A, 16F, Building 1, Central Plaza, No.8 Shuncheng Avenue, Jingjiang district, Chengdu 610000, P.R. China) and must be received before 17:00, 5th April 2013, being at least six days before the commencement of the Southwest Chapter Election. A nomination form as well as the job description of board member are here attached.
Late nominations will not be accepted.
Nominations should be made in a clear manner and should specify the name of the candidate, the position for which he is offering him/herself, the company he/she represents and a declaration that the company is in good standing as a member of the Chamber, having paid its membership fees in respect of the year 2013, as well as any outstanding obligations for year 2012. They should also bear the signatures of a proposer and a seconder, who shall be members of the Sectoral Working Groups in good standing.
Ballot:
In accordance with clause 10.2 of the Articles of Association the election shall be held by secret ballot. I shall be responsible for printing of ballot papers and issuing them to voting members at the Southwest Chapter Election. Ballot papers will only be issued to members whose membership fees are paid up to date, including fees for 2013 as well as any outstanding obligations in respect of year 2012.
Proxies:
Members who are unable to attend the Southwest Chapter Election may arrange to cast their vote by proxy; a form is attached.
Proxies and those voting by proxy must both be members of the Chamber in good standing, namely those that have paid 2013 membership fees and cleared any obligations in respect of 2012. Proxies per member are limited to five maximum. I also attach a copy of Article 10 & 11.5 of the Articles of Association and Bye-law No.1 “Electoral Standing Orders” which lay out more detailed eligibility to vote and to nominate and stand as a candidate, as well as the procedure for nomination and for the conduct of the election and else.
Adam Dunnett, Secretary General
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