European Union Chamber of Commerce in China
AFB Working Group Meeting/ Chair Election 2014/2015
Date & Time: 09:00-11:00 am, 11th March
European Chamber Shanghai (Shui On Plaza, Unit 2204, 333 Huai Hai Zhong Road)
European Chamber Beijing (Beijing Lufthansa Centre, Office S Room, 50 Liang Ma Qiao Road)
Dear Members of AFB WG,
The European Chamber is delighted to invite you to join our AFB Working Group Meeting at 09:00 hrs, 11th March 2014 at the European Chamber Shanghai Office (with the European Chamber Beijing joining via videoconference thought S Room). The meeting will be consisted of two sessions, please kindly refer to the tentative agenda as follows:
Tentative Agenda:
Ø Chair Election 2014 (The short bio and motivation letters from Chair Candidates will be announced after the deadline of calling for candidates-5th Mar)
Ø Discussion of Position Paper 2014/2015 Key Recommendations draft, attached last year PP – Priorities!
Announcement of the Spring member visit to the AB Twinings factory site (Zhang Jiang) scheduled 27th March, with only 16 seats available for manufactures only.
Chair Elections
The AFB Working Group Chair and Vice Chairs play a crucial role in driving the Working Group. The responsibilities of Chairpersons include taking a leading role in the drafting of the Position Paper, communicating key messages to the Chinese and European governments and steering Working Group meetings. The required characteristics of a Chair and Vice Chair are a senior industry representative with relevant industry expertise and government contacts who has the time and willingness to support the group. Previous participation in the Working Group is essential.
According to European Chamber internal best practices intended to promote new strategies and approaches for the operation of the working groups, the European Chamber recommends that a Chairperson should not exceed three years in his/her role and highly encourages all members interested in taking a leading role to put their name forward for election. However, there is no maximum term duration for Working Group Chair and Vice Chair positions.
Should you be interested in putting yourself forward for candidacy for election, please firstly read the attached document which outlines the roles and responsibilities of a Working Group Chairperson.
To apply, each prospective candidate should submit a short bio and a motivation letter prior to the election to the Business Manager of the AFB Working Group by Tuesday, 4th March at afb@europeanchamber.com.cn. In the email, please clearly state whether you intend to run for the position of Chair or Vice Chair. Candidates running for the role of Chair, if not successfully elected, can opt to be included as a candidate for Vice Chair. For the AFB Working Group, it is possible to have at most one Chair and three Vice Chairs.
In accordance with European Chamber internal guidelines, the Business Manager will send another email to the Working Group one week prior to the election with the bios and motivation letters of all candidates attached. Voting for the election must be conducted in person at the Working Group meeting (one vote per company) after each candidate has been given an opportunity to give a short speech on why they would like to run for election. The duration of the term for both Chairs and Vice Chairs is one year. All elected Chairpersons must sign the attached Code of Conduct following election.
If you have any questions on any of these points, please feel free to contact the Business Manager of the AFB Working Group, Ms. Tiantian QI at afb@europeanchamber.com.cn.
Attachments:
ü Roles and Responsibilities of Working Group Chairs and Vice Chairs
ü European Chamber Code of Conduct
ü Introduction of the WGs and Foras/Desks of the EUCCC
Registration:
Please kindly confirm your registration with Tianlei Huang (address: tlhuang@europeanchamber.com.cn ) before 7th March 2014, indicating your attendance in Shanghai or Beijing for the Election and PP discussion. As always, we welcome your suggestions for agenda topics and possible speakers for future meetings. Should you have any other questions, please feel free to contact us.
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For any further information about the Agriculture, Food & Beverage Working Group or Starch Desk, general inquiries such as Membership with the European Chamber or our partner associations, please contact Ms. Tiantian Qi at tqi@europeanchamber.com.cn.