European Union Chamber of Commerce in China
Rail Working Group
Working Group Meeting and Chair Elections
Date and Time: Thursday, 20 March 2014, 1pm-3pm
European Chamber Beijing: Office C-411A, Beijing Lufthansa Centre, 50 Liangmaqiao Rd, Chaoyang District

Dear Working Group Member,

The European Chamber is pleased to invite you to the next Rail Working Group meeting. It will be held on Thursday, 20 March 2014, 1pm-3pm, at the European Chamber Beijing office. At this meeting, we will have the pleasure to welcome our guest speaker Prof. Cai Bogen, Vice Dean of School of Electronic and Information Engineering at Beijing Jiaotong University. Prof. Cai’s presentation will include an update on his recent research projects, introduce Beijing Jiaotong University as well as a discussion on cooperation opportunities between Beijing Jiaotong University and the European Chamber member companies.

Tentative Agenda
- Welcome by Rail WG Chair and introduction of attendees
- Presentation by Prof. Cai Bogen, including Q&A
- Chair election
- Position Paper discussion
- Any other business

As always, we welcome Working Group members’ suggestions for possible agenda topics and speakers for this and future Working Group meetings.

CHAIR ELECTION
We will also hold 2014-2015 Rail Chair elections. The Rail Chairs and Vice Chairs play a crucial role in driving the Working Group, which includes a leadership role in the drafting of the Position Paper, communicating key messages to Chinese and European government authorities and steering Working Group meetings. The desired characteristics of a Chair and Vice Chair are a senior industry representative with relevant industry expertise and government contacts who has the time and willingness to support the Working Group. The Rail Working Group can have, at most, one Chairs and two Vice Chairs.

Please note the following Chair and Vice Chair eligibility guidelines:
- Chairs and Vice Chairs must be physically based in China
- Chairs and Vice Chairs are recommended to run in the chapter, where he/she is based
- Maximum length of Chair/Vice Chairmanship is 3 consecutive terms (1 term = 1 year)

Should you be interested in putting your name forward for election, please, firstly, read the attached Working Group Chairs’ Code of Conduct and Roles and Responsibilities documents. To apply, please send your bio and a short motivation letter in one document, stating whether you intend to run for Chair or Vice Chair, to Ms. Anna Stalnacke at astalnacke@europeanchamber.com.cn by 18 March 2014 noon.

In accordance with European Chamber guidelines, another email will be sent to the Working Group prior to the election, with the biographies and motivation letters of all candidates attached. Voting for the election, one vote per company, must be conducted in person at the Working Group meeting. All elected Chairpersons must sign the attached documents, following election.

POSITION PAPER
We will also begin discussions on the 2014-2015 Position Paper. The Position Paper is the European Chamber’s key lobbying document and is widely recognised by the Chinese and European governments, EU institutions, business associations and the media as the authoritative voice of EU business in China. It is used extensively for policy considerations, bilateral discussions, cooperation projects and background information. The value and importance of a well-written and well-represented Rail Position Paper cannot be overstated. Working Group members are encouraged to review last year’s Rail Position Paper and identify internally the key issues to be included in the upcoming 2014-2015 edition. Working Group members are requested to come to the Working Group meeting with concerns and recommendations. Please find attached last year’s Rail Position Paper.

We encourage as many Working Group members as possible to attend to have their say in the leadership of the Working Group in the year ahead. If you would like to participate in this Working Group meeting, please register with Ms. Jane Wang at jwang@europeanchamber.com.cn by 19 March 2014 COB.

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