Dear Member of the European Chamber,
The Nanjing Board Election where Nanjing Representative/Vice President-designate, Nanjing Chairman of the Board (1) and Nanjing Board positions (4) are elected, will take place on Monday, April 21st at InterContinental Hotel Nanjing.
Please allow me to introduce the Election procedure.
Who can vote and run for elections?
If you meet all the following 4 criteria, you can vote and run for election:
1) To be a Designated Representative (the main contact between the European Chamber and your company);
2) A European member company with operations in China;
3) A Member of one of our working groups or forums;
4) With paid dues for the year 2014 (please make sure that the Chamber has received and confirmed your membership payment by the day of the Annual General Meeting).
Who can attend the Board Election Meeting?
All members (including those who do not meet the requirements for voting and standing for election), with paid dues, have the right to participate and be heard. However only members who meet the above mentioned 4 criteria can vote or run for election.
How can I vote?
There are two ways of voting:
1) In person by secret ballot at the elections venue. Please register your attendance by Monday, April 14th.
2) Assign a proxy to vote on your behalf by Monday, April 14th. Please fill in the Proxy Form and send a scanned copy to Ms. Angela Fang at nanjing@europeanchamber.com.cn or by fax to 025 8362 7332 or in person at the Chamber office in Nanjing (30F, Zhujiang No.1 Building, No.1 Zhujiang Road, Nanjing). The proxy must be a colleague from your own company.
How can I run for elections?
The nomination period is now open until 12pm on Monday, April 14th.
If you would like to run for chairman or local board member, you need to:
1) Be nominated by two primary contacts of other member companies eligible to vote (please refer to the above section “who can vote and run for elections?”)
2) Fill in and sign the Nomination Form. The nomination form must also be signed by both the nominator and the seconder, who must be members of the Sectoral Working Groups in good standing (with paid dues). In the case of candidates to the Chairman, either the nominator’s company or the seconder’s company or both must be from a Member State of the European Union different from that of the candidate.
3) Send the nomination form scanned by e-mail to Ms. Mirella Savegnago: msavegnago@europeanchamber.com.cn by fax to: +86 25 8362 7332 or in person at the Chamber office in Nanjing by 12pm on April 14th, 2014.
Please find attached the Election Notice from Mr. Adam Dunnett Secretary General of the European Union Chamber of Commerce in China, which officially opens the election period.
For more information, please refer to the European Chamber Article of Association and By-Laws or contact: Ms. Sarah Xu for membership related queries and queries about your eligibility to vote/run at sxu@europeanchamber.com.cn
I look forward to seeing you on Monday, 21st April 2014.
Best regards,
Mirella Savegnago
General Manager
European Union Chamber of Commerce in China Nanjing
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