Dear Member of the European Union Chamber of Commerce, Please find attached below the Election Notice for the Nanjing Election. In order to register properly, please return the 'Reply/Proxy Form' duly signed. There is also a Nomination Form for those wishing to stand for Nanjing Board positions (6) and a Proxy Form for those of you who cannot attend the election and vote. If you are interested in knowing more about the requirements to be part of the Nanjing Board please contact Mr. Dominic Phinn dphinn@euccc.com.cn at the Nanjing Liaison Office.
For your reference the Bye-Law1"Electoral Standing Orders"and the AOA Article 10 & 11 from the Articles of Association have been posted on the Chamber website.
All members are invited to this Nanjing Election, but only those companies who are orporate/Additional Members for the year 2007 will be able to vote. If you are unsure about your status with the European Chamber, please contact the office for more details. We look forward to seeing you on the 20th of March 2007; 19:00 The Venue is yet to be confirmed (registration starts at 18:30).
Attached documents: 1. Reply / Proxy Form please click here
ELECTION NOTICE
Notice of election:I hereby give notice of election to fill the following position: Local Nanjing Board positions (6) Nominations:
In accordance with clause 10.1 of the Articles of Association and Bye-law No. 1 lectoral Standing Orders I declare that nominations for this position should be made in writing to me at the offices of the Chamber (Nanjing c/o 4F, Lakeview Xuanwu hotel,193 ZhongYang Road, Nanjing 210009, Fax: 025 8681.1777) and must be received before 17:00, 12th of March 2007, being at least seven days before the commencement of the Nanjing Election. A nomination form is attached.
I shall be present at the office of the Chamber at the time of the closure of nominations. Nominations should be made in a clear manner and should specify the name of the candidate, the position for which he is offering him/herself, the company he/she represents and a declaration that the company is in good standing as a member of the Chamber, having paid its membership fees in respect of the year 2007, as well as any outstanding obligations for year 2006. They should also bear the signatures of a proposer and a seconder, who shall be members of the Sectoral Working Groups in good standing. Ballot: In accordance with clause 10.2 of the Articles of Association the election shall be held by secret ballot. I shall be responsible for printing of ballot papers and issuing them to voting members at the Nanjing Election. Ballot papers will only be issued to members whose membership fees are paid up to date, including fees for 2007 as well as any outstanding obligations in respect of year 2006. Proxies: Members who are unable to attend the Nanjing Election may arrange to cast their vote through a proxy. A proxy form is attached. Proxies and those voting by proxy must both be members of the Chamber in good standing, namely those that have paid 2007 membership fees and cleared any obligations in respect of 2006. Proxies per member are limited to five maximum. I also attach a copy of Article 10 & 11.5 of the Articles of Association and Bye-law No.1 lectoral Standing Orderswhich lay out more detailed eligibility to vote and to nominate and stand as a candidate, as well as the procedure for nomination and for the conduct of the election.
Dominic Phinn
General Manager Nanjing