ELECTION COMMUNICATION & CALL FOR CANDIDATES

 

Dear Member of the European Chamber,

 

The Nanjing Board Election where Nanjing Representative & Chairman of the Board (1) and Nanjing  Board positions (4) are elected, will take place on 14 April 2015 at 4 pm at Intercontinental Hotel 81 Floor.

Please allow me to introduce the Election procedure.

 

Who can vote and run for elections?

If you meet all the following 4 criteria, you can vote and run for election:

1)   To be a Designated Representative (the main contact between the European Chamber and your company);

2)   A European member with operations in China;

3)   A Member of one of our working groups or forums;

4)  With paid dues for the year 2015 (please make sure that the Chamber has received and confirmed your membership payment by 10 April 2015 12 pm).

 

Who can attend the Board Election Meeting?

All members (including those who do not meet the requirements for voting and standing for election),with paid dues, have the right to participate. However only members who meet the above mentioned 4 criteria can vote or run for election.

 

How can I vote?

1) In person by secret ballot at the elections venue.Please note that even if you have voting rights confirmed by the Secretariat of the Chamber, you must have registered for the Board Elections in order to exercise this vote by10 April 2015 11 am. For registration, please E-mail Kathryn Zhang:Nanjing@europeanchamber.com.cn.

2) Assign a proxy to vote on your behalf by 10 April 2015 11 am. Please fill in the Proxy Form (see blelow) and send a scanned copy to Mirella Savegnago at msavegnago@europeanchamber.com.cn or by fax to +86 (25) 8362 7332 or in person at the Chamber office in Nanjing, 1 Zhujiang Lu Floor 30.

 

For Nanjing Board Election the proxy must be a colleague from your own legal entity and must be present.This requirement has only one exception for the Individual member, who may give his/her proxy to another individual member/corporate member in Nanjing Chapter.

Proxies received after the deadline and in a format different from the one listed below won’t be accepted

 

How can I run for elections?

The nomination period is now open until 3 April 2015 at 11 pm.
If you would like to run for Nanjing Chairman or Board member, you need to:

1) Be nominated by two Designated Representatives of other members eligible to vote (please refer to the above section “who can vote and run for elections?”)
2) Fill in and sign the Nomination Form (see below). The nomination form must also be signed by both the nominator and the seconder, who must be members of the Sectorial Working Groups in good standing (with paid dues). In the case of candidates to the Chairman, either the nominator or the seconder or both must be from a Member State of the European Union different from that of the candidate.

3) Deliver the nomination form and the motivation form scanned by e-mail to Mirella Savegnago at msavegnago@europeanchamber.com.cn or by fax to +86 (25) 8362 7332 or in person at the Chamber office in Nanjing, 1 Zhujiang Lu Floor 30 by 3 April 2015 11 am.

 

Please download the Election Notice from Returning Officer Adam Dunnett from the files attached, Secretary General of European Chamber of Commerce in China, which officially opens the election period.

 

For more information: European Chamber Article of Association (see blelow), or contact Weijia Ding for eligibility to vote/run at wjding@europeanchamber.com.cn.

 

Agenda

 

4:00pm

Registration and networking starts

4:30pm

Opening - General Manager of European Chamber Nanjing (with new and previous GM present)

A year with the Chamber in China- Adam Dunnett, Secretary General European Chamber China

A year with the Chamber in Nanjing- Helmut Guesten, Chair of the Board of European Chamber Nanjing

5:00pm – 6:00pm

Introduction of the election procedure by Adam Dunnett, Returning Officer

Short presentation by each candidate in alphabetical order (3 minutes each).

Election, Casting vote 

6:00

Announcement of Board Election Results                     

Networking with rich finger food and drinks by Intercontinental Chef.

I look forward to seeing you on 14 April 2015 at 4 pm at Intercontinental Hotel 81 Floor.

 

Best Regards,

 

 

 

Mirella Savegnago

General Manager, Nanjing  Chapter - European Union Chamber of Commerce in China

 

 

 

 

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